This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to petra@solidspace.co.uk or by writing to Solidspace Ltd, Magdalen House, 136-148 Tooley Street, London SE1 2TU. Alternatively, you can contact us at +44 (0)20 7234 0222.
Who are we?
We are Solidspace, a limited liability company. Our company registration number is 4209439 and our registered address is Magdalen House, 136-148 Tooley Street, London SE1 2TU.
Your information
Solidspace Ltd uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
How do we collect information from you?
We may collect information from you when you express an interest in our activities at a conference, a trade event or in a meeting with us, or when you sign-up to our mailing list on our website. When collecting your information via the above methods, we add your information to our mailing list (to receive our newsletter) as we deem that you have a legitimate interest in our activities.
From 25th May 2018, we will no longer automatically add you to our mailing list and you must provide explicit consent by ticking the relevant tick-box when signing-up to our mailing list on our website.
What type of information is collected from you?
In the course of our communications we collect the following personal information when you provide it to us:
- For general updates – your full name and email address. Your IP address is also recorded by our mailing list provider, MailChimp.
How we use your personal information
We use your full name and email address to:
- Send emails keeping you updated on Solidspace’s work.
In future, we may use your email address to contact you about other ways to get involved with Solidspace.
Who we share your personal information with
We may share your Personal Information with our third party service provider MailChimp, which hosts our mailing lists and is based in the US, which processes the information that we collect from you. You can find MailChimp’s privacy policy here.
We will not share your personal information with any other third parties.
We will share personal information with law enforcement or other authorities if required by applicable law.
How long your personal data will be kept
We will hold your full name and email address on our mailing lists until you decide to unsubscribe. We will delete your details if you unsubscribe.
Reasons we can collect and use your personal information
We rely on Consent (that you have given clear consent for us to process your personal data for a specific purpose) as the lawful basis on which we collect and use your personal data.
Your rights
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your use personal information
- access to your personal information and to certain other supplementary information that this Privacy Policy is already designed to address
- require us to correct any mistakes in your information which we hold
- require the erasure of personal information concerning you in certain situations
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- object at any time to processing of personal information concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- object in certain other situations to our continued processing of your personal information
- otherwise restrict our processing of your personal information in certain circumstances
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Use of Cookies
Like many other websites, the Solidspace website uses cookies. ‘Cookies’ are small pieces of information sent by a website to your computer and stored on your hard drive to allow that website to recognise you when you visit. They only collect statistical data about your browsing actions and patterns and do not identify you as an individual.
It is possible to switch off cookies by setting your browser preferences. Turning cookies off may result in a loss of functionality when using our website.
Links to/from other websites
Our website may contain links to other websites. This Policy applies only to our website. We encourage you to read the privacy policies on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check that site’s own privacy policy.
Are you aged 16 or under?
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please ask your parent/guardian’s permission beforehand whenever you provide us with personal information.
Review of this Privacy Policy
We keep this Privacy Policy under regular review. This Policy was last updated in May 2018.